Additional Information
REQUEST FOR BID: LAKE IMPROVEMENTS: 100-AMP POWER EXTENSION
City of Weldon Spring, Missouri
5401 Independence Road
Weldon Spring, MO 63304
1.
Request for Proposal (RFP)
The City of Weldon Spring, Missouri, solicits proposals for the installation of a 100-amp power extension from the Red Barn to the City Park Lake and Independence Amphitheater at 5401 Independence Rd. Weldon Spring, MO. This extension will supply power for a fountain and aerator system being installed in the City Park Lake and supplement power for live music performances in the Independence Amphitheater.
All Bids must be submitted by 2:00 PM on May 6, 2025, to the Community Relations Manager, 5401 Independence Road, Weldon Spring, MO 63304, in an envelope marked “Lake Improvements: 100-amp Power Extension” in the lower left-hand corner.
2.
Contact Person
Questions relating to this project may be addressed to:
Mitchell Jordan
Community Relations Manager
mjordan@weldonspring.org
636.441.2110 ext. 100
3.
Scope of Work
- To bore from Red Barn to theaterTo install (1) 100amp Panel – inconspicuously behind TheaterTo pull New feeders rated for 100amp – copperTo install (1) 50AMP 240V plug mounted to rack
- Map Route:
- To spot public utilitiesTo be Notified of Private Utilities so Contractor may spot them also
- Directional Bore machine & mini X includedSeed & straw disturb area
4.
Addenda
Any addenda issued by the City before the scheduled time of opening the bids shall be
acknowledged in the proposal that the addenda was received and shall be made a part of any contract.
5.
Withdrawal of Proposals
Any person or firm may withdraw the bid by written request at any time before the scheduled time for the opening of the proposals.
6.
Economy of Preparation
Proposals should be prepared simply and economically, providing a straightforward, concise description of the Vendor’s capabilities to satisfy this request's requirements. The Vendor shall be responsible for the costs incurred in the proposal preparation and delivery.
7.
Proposal Response Format
The RFP Response should be organized in the following manner:
1.Executive summary and company background
1.Provide examples and links to completed projects relevant to this RFP solicitation
2.List of recent client references
3.Use Table format below for quick reference (contact information, and costs).
| Company |
Contact Name |
Contact Phone |
Materials Cost |
Labor Cost |
Total Cost |
| |
|
|
|
|
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2.Provide a project schedule and timetable from initial brainstorming to final implementation.
3.Provide a detailed breakdown of all associated equipment and costs to implement and complete the project fully
8.
Evaluation Process
Bids that the City judges as unresponsive or materially incomplete will be immediately rejected. Finalists will be selected from the remaining proposals. The City may request interviews and/or demonstrations developed by the vendor in the past.
The City shall consider many factors, including the following (which are not in any specific sequence):
1.The needs & desires of the City being met
2.Provided available support for city personnel to maintain the improvements
3.Vendor’s qualifications and past track record
4.The overall cost of the proposal including but not limited to:
1.training for maintenance
2.cost of adding additional functions/features
3.other maintenance/support fees, if applicable
9.
City’s Obligation
The City will provide appropriately sized power access for all elements as specified by the selected vendor.